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  • Stubbuilder
  • May 8, 2024

Recover Lost Pay Stubs

Planning to buy a house? Then you will need to have pay stubs at your disposal to show proof of your income. Most of the people try to keep their old pay stub in a safe place as they might get lost.

In this blog we will be providing you with a step-by-step guide on how to recover lost pay stubs. This includes who you will be needing to contact and which documentation is generally required. Let’s get started.

What is the Definition of a Pay Stub?

The pay stub serves as a hard copy document showing an employee’s salary and deductions for a designated pay period. A pay check contains the following:

  • Number of hours the employee has worked, which includes overtime.
  • The total wages that the employee was paid before tax deductions.
  • All current and year-to-date federal, local and state taxes withheld from the employee’s gross pay.
  • Other withholdings like the employee’s share of insurance premiums.
  • Employee’s net pay. This is known as the total amount earned after all the deductions are made.

What is Pay Stub Actually Used For?

  • Employers: As there is no federal obligation for employers to issue pay stubs to their staff, the Fair Labor Standards Act underscores the significance of employers preserving employee time and pay records. Pay stubs are predominantly utilized by employers to analyze wage and salary expenses in relation to other labor costs recorded in their accounting systems.
  • Employees: For employees pay stubs are used as a proof of stable income while applying for credit, taking out a loan or buying a property. It is also important that the employees have access to their pay stubs while filing their tax documents and returns.
  • Independent Contractors and Self-Employed Workers: Unlike employees, contractors do not have taxes deducted from their pay. Instead, they receive a 1099 form at the conclusion of the year to confirm their earnings. To ensure the accuracy of the amount reported on the 1099 form, it is imperative to possess pay stubs as evidence. Self-employed individuals utilize pay stubs to monitor their business operations and expenses for tax filing.

How To Recover Lost Pay Stubs?

  • Download a Copy From The Company’s Payroll Software: Most firms use payroll software to create a pay stub for their employees. All you need to do is to sign into your payroll software and download a copy of the paystub which is missing. 
  • Request a Copy From The HR Department: As compared to the option above, recovering lost pay stubs this way is a more complicated process. So this is why we have provided a step-by-step guide on how to recover it.
  • Step 1: Contact the HR department where the pay stub was printed. You will need to ask them what the process is for requesting copies of your pay stub. If there is a processing fee then how long will it take and what documentation you will need to submit? Remember to provide your email address so that the HR office can send you the necessary form.
  • Step 2: Moving forward you will need to fill out the pay stub request form. This document is a legal request for your payroll records. To make sure that you have provided all of the important information below mentioned is a list of the details you should include:
  • Your Whole Name
  • Social Security Number
  • (EIN) Employer Identification Number
  • Dates for the applicable pay periods you are looking for
  • Your current home address where you would like to get the pay stub to be delivered
  • Step 3: Once you have finished filling out the request form, you can email or fax it to the correct address and department. If there is a processing fee, ensure that you pay it on time and send the proof of payment to the relevant human resources department.
  • Step 4: If you have sent a pay stub request form electronically, you can call the HR department on the same day to ensure that they have received it. If you send the documentation through post, you can contact them within 3 to 5 hours business days to confirm the receipt. Next, you can wait for your pay stub to arrive in your inbox.


In most cases, it is not possible to recover pay stubs. This is often the case when the record never existed in the first place. With our user-friendly platform. Stubbuilder can help you generate pay stubs with ease.