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  • Stubbuilder
  • Nov 16, 2021

5 Challenges for Payroll Management and Potential Solutions

Payroll management looks to be a straightforward process including the consolidation of hours worked, the calculation of wages owed, and the distribution of paychecks, followed by the updating of records.

When it comes to payroll administration, however, each company has its own set of issues.


According to the latest survey, the biggest payroll challenges that institutions face include disclosure of taxable compensation to local payroll, tax payment duties, and yearly information, with nearly 35 % indicating that retaining the exactness of withholding analyses for frequent or alternative pay is a major concern.

These are some of the most common payroll processing challenges to address and how to efficiently fix problems.

1. Time-Consuming Payroll setup

Payroll processing in-house requires too much time for any business. Such total time by payroll workers preparing information, double-checking worked/recorded hours, dealing with federal regulations, and computing the fine details of wages and taxes should be best invested in other critical company activities.

Furthermore, due to the large amount of data involved, the overall process is likely to make mistakes, placing a significant load on HR Staff members.


Using an automated cloud payroll system for smooth payroll administration is the ideal approach to save time and avoid being bothered by payroll software technical details.

2. Keep up to date with the times

It’s not like all payroll staff have access to the most up-to-date information on taxes and regulations, as well as the most up-to-date payroll software. It might result in incorrect estimates and incorrect tax forms yet again.


Hire a payroll consultant who is actually qualified or licensed.

Meanwhile, enroll your employees in payroll training to learn about the most recent tax changes as well as best practices in payroll processing and technology.

3. Safety and security

Human payroll processing raises the risk of data misuse and data leaks, causing lots of new problems for companies. Such types of payroll problems are more likely to occur if there are no internal regulations in place or when workers get access to essential payroll software.


The use of a complete cloud payroll software, performing regular payroll & auditing, and doing random database inspections are all options for addressing this problem.

4. Grading

If different locations of a developing organization employ a range of separate procedures and technologies, productivity decreases & it’s hard to gain a clear picture of performance.


Mandating a common payroll system may minimize the amount of time spent on payroll & make monitoring and management simpler.

5. Payments that are under or delayed

People really dislike being underpaid or being forced to refund money if they have been rewarded by mistake.

If mistakes aren’t caught early, they can affect year-end accounts & W-2 filing, as well as need time-consuming repairs that following year.


Automatic services can help by lowering the risk of human mistakes in data entry and computation.

When you find an incorrect pay, give notice as quickly as possible & work with them to fix the situation without creating financial difficulties.


Such issues can be solved by using software to automate payroll processes. A professional payroll software supplier will remain on top of all tax regulations and other responsibilities, modify payroll calculations automatically and pay workers by direct payment or other ways.

This can assist in keeping employees satisfied while also keeping the organization ethical.

Payroll software, especially when connected with finance, human resources, or other company tools, reduces the majority of record keeping. It assists organizations in studying payroll costs, which is often one of the most important business budgets, in order to improve efficiency & planning.

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