Top Right Image


  • Stubbuilder
  • Apr 19, 2024

How to Report Cash Income Without 1099?

When you work for someone else, your employer reports your income for you. But when you work for yourself, it is your sole responsibility to report your own income. However there is a process which can be challenged when you do not receive a 1099 from one of your clients.

Even if you do not receive a 1099 form from your client, you are still expected to report any income you have received from the IRS. Regardless of the reason you didn’t receive the form, this is not a free passage to avoid paying income tax.

In this blog we shall understand how to report cash income without 1099 and other aspects of the same. So, without further ado let’s begin.

Reporting Self-employment Income Without a 1099

Self-employment comes with more responsibilities than working as a W-2 employee. You have to market your business, send invoices and do the work your clients hire you to do. But sometimes when you do work for those clients, they pay you without issuing a 1099 form.

If you are a self-employed person you might have several clients who have paid you throughout the year. Perhaps some of them might also have sent you a 1099 form, and others might not. To consider how this works, let’s take a look at a simple example.

Remember that the threshold for receiving a 1099 form is generally $600. So, like you have one client who has paid you $2,000 this tax year, and another who paid you $550. In this scenario, the one who has paid you $550, didn’t send one. But you still have to report the whole $2,500.

Which Forms Do We Have To Fill Out?

If you are a self-employed person, every client for which you work for during the year and has paid you at least $600 should send you IRS Form 1099 NEC, Nonemployee Compensation. As the name suggests, the aim of this form is to report wages paid to somebody who is not employed by the firm. Although every client is required to issue this form, there are various reasons for which the form might not get issued. The reasons includes:

  • Client paid you less than $600
  • Your present address is not on the file
  • They forgot to send the form

If the time is getting close, and you haven’t received the tax forms from a client, follow up with them and see if the form was sent. The IRS requires the firm to send these forms by Jan 31st the year following the year service was provided.

When you file your tax return for the year, you add up all of your earnings and record it on Schedule C of Form 1040. This form is for reporting your business income and expenses while operating as a sole proprietorship.

Reporting Cash Income and Tips

If you receive a cash payment, be it salary or a tip, you are expected to report it. Unlike electronic payments, cash will not be reported automatically. But that does not mean you do not have to pay taxes on that earning, it is still taxable income from the perspective of the IRS.

This can be complicated because you will not have the statements which you can refer back to in order to add up any cash payments you have received throughout the year. This means that you will have to take the initiative in monitoring them.

There are various ways by which you can monitor your payments. For monitoring tips, IRS Form 4070-A will let you record information like the amount of tip and the date you received it.

Alternatively, you can add them as a transaction in your bookkeeping system. Generally, adding the cash payments manually takes a few seconds, so it is easy to add them as you receive cash payments.

Once you have determined how much you have received in cash payments add it to Line 1 of Form 1040 and Schedule C gross receipts or sales.

Reducing Your Income Tax When You Are Self-Employed

One way to reduce your income tax that you owe is to subtract your business expenses. This is because you pay income tax on your net income and not on your gross income. Therefore subtracting eligible business expenses will reduce how much tax you owe when the time comes. You can deduct various things such as business expenses from your office to the vehicle you use for your business.


Regardless of whether you receive a 1099 from a client or not, it is mandatory for you to pay taxes on any self-employment income you earn during the year. This income should be included in your Form 1040 when you file your tax return. Failing to report any self-employment income and being audited may result in penalties and interest charges on the unpaid taxes. If you are looking to create pay stub online free, then Stubbuilder should be your ideal choice.